You’ve probably faced at least one of these conundrums in your writing: do you write out the number 'twenty-seven' or simply write '27'? Do you hyphenate 'co-operation' or leave it unhyphenated it as 'cooperation'? 'Single' or "double" quotation marks? When do you use italics and when do you use bold? Do you refer to a single person of unknown gender as “he”, “she”, “s/he”, or “they”? You won't find solutions to these issues in a dictionary. Why? Because it’s a matter of style. Style guide, to be precise.
A style guide, sometimes called a manual of style, is a set of principles to help you produce consistent writing. Refer to a style guide to help you decide about issues like hyphenation and punctuation in the same way you'd check a dictionary for the meaning of words. While not a set of grammar rules, a style guide may include recommendations for sentence construction too. Or whether and when to choose passive voice. Some style guides also include guidelines on the type of words to use to improve inclusivity and avoid inadvertent racism, sexism, homophobia and other forms of discrimination.
There are three levels of style guide. The first, and simplest, is a style sheet:. This is usually a short list of tips specific to the manuscript you’re working on. You can draw this up yourself before you start writing and add to it as you go along. When you send your manuscript to an editor, it’s a good idea to include your style sheet so that you’re on the same page. (Pun intended!) Your editor may add to the style sheet too and include it when sending the manuscript to a proofreader.
The second type of style guide is a publisher’s house style manual. Traditional publishers usually have their own preferences about style, so they create their own house style manuals for their authors, editors and proofreaders to use during the process of creating a book. When I worked for the Ontario government, I and my team–all ministries in fact–used a government-wide style guide to frame all of our writing. It addressed treatment of numbers, abbreviations, and other stylistic elements. Per cent was two words, for example, never percent. These house style manuals are a more detailed version of a style sheet.
As an indie author, you probably won’t be using a publisher’s house style manual. However, you may find it of great help to use the third level of style guide. A formal professional style guide or manual of style. This is a comprehensive reference book that covers just about everything you may want to know about writing for a specific industry. You may want to refer to this style guide as you make stylistic decisions relevant to your manuscript.
You don’t have to stick religiously to what the style guide says. For example, you may use an American style guide as a general guideline but tweak the rules to adapt to British English, or vice versa.
To decide which style guide to use, ask yourself these questions.
Each country has general style guides that are more commonly used. For example, popular style guides in the United States include the Chicago Manual of Style and The Elements of Style, also known as “Strunk and White” after its authors. In the United Kingdom, New Hart’s Rules and Fowler’s A Dictionary of Modern English Usage are two of the most well-known style guides. Canadian authors often refer to The Canadian Style: A Guide to Writing and Editing. In Australia, the Commonwealth Government Printing Office and Snooks & Co’s Style Manual: For Authors, Editors and Printers is the one used most often.
Choosing a style guide that you’re completely unfamiliar with will slow down your writing and may prove to be frustrating. Instead, consider a style guide suited to the variety of English you’re going to use. You’ll find that many of the suggestions in the guide will come naturally to you already.
Choosing an unfamiliar #styleguide will slow down your writing. Choose one suited to the variety of English you’re using #indieauthor #iartg
Different industries or professions use different style guides too. Book authors normally use the more general style guides. Journalists in the United States may use the Associated Press Stylebook, also called AP Style. When I was a journalist in Canada, we followed the Canadian Press Stylebook, aka CP Style. That's likely still the case today. In the UK, they’ll write according to the style guides published by the BBC, The Economist, The Guardian or The Times. Other examples of industry-specific style guides include:
You don’t have to stick to only one style guide. If you write for a specific industry, you can use a style guide for that industry in conjunction with a more general style guide.
Remember that a style guide is exactly what it says it is: a guide rather than hard and fast rules. Still, it will help you with those niggling little things. You'll know how to punctuate your lists, how to write about money, when to capitalize, and more. Yes, your writing is a matter of style.
Your #writing is a matter of style. #Styleguide that is
Boni is co-founder of Ingenium Books and an author, editor, and ghostwriter. She also manages communications and media for the Alliance of Independent Authors. As an award-winning former Canadian television reporter, news anchor, producer, and talk show host, working under the names Boni Fox and Boni Fox Gray, Boni covered politics, government, the economy, health, First Nations, and crime. She won several Canadian Association of Broadcaster (CAB) awards and a Jack Webster Award for best documentary. Boni also held senior management roles in government, leading teams responsible for editorial, issues management, media relations, strategic communications planning. Boni is co-author of Rock Your Business: 26 Essential Lessons to Start, Run, and Grow Your New Business From the Ground Up.
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